Frequently Asked Questions 2019/2020
Here you will find a list of FAQ's with respect to the new Budget Plan Submission and Request processes. If you can not find your answer here please contact a team member.
- Is the OMAFRA transfer included in the inbound funds?
In the current definition of OMAFRA transfers, the funds received in Fund #100 in support of Faculty FTE’s dedicated to OMAFRA research projects will be recorded on this line.
- How are benefit expenses calculated on the Budget Plan Form?
Benefits will automatically populate in the 2019/2020 year based on total salary figures inputted into the document. Benefit rates have been calculated using an average benefit rate across each personnel category. For the 17/18 and 18/19 columns, please use the 19/20 average benefit allocation rates to calculate the totals in the four categories.Minor balancing adjustments may have to be made in these benefit amounts to balance back to your total personnel costs as per FRS.
19/20 Average Benefit Rates:
Faculty - 23.45% (as per cell F40)
Other Teaching - 15% (as per cell F43)
RFT Staff - 33.7% (as per cell F46)
Other Salaries - 15.7% (as per cell F49)
- What is included in the Transfer Out (line C.1.7) on the Budget Plan Form? What is the difference between Transfer Out and Internal Charges (line C.1.5)?
All transfers where general operating funds are being sent out to other departments (i.e. expense transfers) or payment for services provided by other departments. For example, transfers to pay for spending in other Funds (i.e. faculty start up, transfers to capital projects).This could also be contributions to other units for collaborative projects where you are a partner but someone else is operating the program.
- My department has a significant number of temporary full-time employees. How can I represent this number on the Budgeted FTE section?
The Budget FTE section should include all budget FTEs (established positions) including regular full-time and contractually limited staff and faculty as in FRS Budget Summary reporting. If the number of temporary full-time employees is a risk factor for your department, please refer to this in your narrative section of the document.
- Can I submit a single Budget Request Form for multiple positions?
If the positions are related to one project, all the positions should be included in one Budget Request. If the total of all the positions is over 200k, please submit a Budget Request Rationale along with the Budget Request. If the positions are not related, please send one request for each position and make a detailed description on the Budget Request Form. However, if a significant number of requests are being brought forward with the Budget Plan Submission, there should be some indication of priority that will help inform the committee when considering your requests in context with your budget presentation to them.