Terms and Access


The purpose of this information is to provide the Terms of Use for those accessing authorized data within the Institutional Academic Data Reporting portal.

Adherence to University Policies

All users accessing authorized data within the data portal must read and abide by the following policies:

1) Use Encrypted Devices When Using Data Insights

Users may only access the portal using fully encrypted devices.  For more information and details on obtaining device encryption, please refer to the Encryption policy.

2) Adhere to Data Privacy Policies

Information within the reports is governed by the privacy policies outlined by the University and the individual privacy policies of the various departments/units who are stewards of that data. 

For example, for Enrolment data, the privacy policies of the Office of Registrarial Services would apply:

Office of Registrarial Services Policies:​

Other policies that apply in order to govern the protection and use of this information:


Authorization for Access

Access to Data Insights is authorized through the office of Institutional Research and Planning. All faculty and staff have access to Data Insights but you need additional permissions to access the interactive reports and visualizations that are provided through Tableau.


Data Insights is currently provided to you through a partnership between Institutional Analysis & Research and Computing & Communications Services (CCS). Support questions should be directed to datarequest@uoguelph.ca.


Off Campus Access

Some areas of Data Insights will require the use of Secure VPN for access when off campus. Authorized users will need the VPN Cisco AnyConnect Client.


From off campus, first login to the VPN client and then proceed to access the reports.